Identifying Sensitive Documents

The term “sensitive document” refers to information that an organisation would not want anyone who is not authorized to see. The data could cause harm to the company if it were released to competitors, or hurt people if it were released to the public. This information could be anything from earnings statements that get into the hands of a competitor, to confidential research and design documents that are shared with the wrong people.

It is not easy to identify sensitive data in your organization. It is also necessary to be protected according to the laws such as GDPR (General Data Protection Regulation). Your company receives personal data in a variety of ways including from remote employees, credit card companies and other financial institutions, call centers and customer service agencies, and contractors. It is important to keep track of all your files, folders as well as https://operationorganizedchaos.com/your-data-security-checklist-for-due-diligence-data-room/ laptops, mobile devices and even your personal computers and flash drives to ensure that you have a complete overview of the information your company has stored.

It is also important to remember that any file you create could contain hidden metadata that could reveal confidential information. This includes tracking changes, geo-tagging of photos and embedded data in modern file formats. It is a good idea to remove all hidden data from your files before they are released to the public. This can help prevent unauthorized individuals from accessing your confidential information by making it look like it came from an inside source.