What Is Personal Business Information?

As an owner of a company you must deal with the personal information of your employees and customers. You are required by http://www.bizinfoportal.co.uk/2021/04/15/identifying-the-business-finance-function-you-may-have/ law to safeguard the information and ensure it is used in a responsible manner. However, it’s not always easy to determine what constitutes personal information.

It is essential to recognize that the definition of personal information varies depending on the legal jurisdiction and country of origin. Generally, it means any information that can be used to identify an individual. This includes information like the name of the person, email address, or phone number, but also any other data that can link to an individual and identify them, such as their birth date or mother’s maiden name. biometric information such as passport and visa information as well as credit card details, as well as other sensitive employment data (e.g. performance ratings and discipline records).

The information must also be identifiable by others. If it is difficult for others to identify the information then it is not considered personal. This is called the “practicability test”.

The final factor in determining whether something is personal is that it has to be about a living, identified person. This does not include business information such as invoices, orders and other documents for business.

If sensitive personal information is lost or stolen, or if it is disclosed in any other manner without authorization, it could be very detrimental. It is crucial to educate employees on the importance of safeguarding sensitive PII. Also, you must take steps to protect the information when it is not being used, such as logging off of unattended computer systems and destroying paper documents. It is also essential to regularly check the PII stored within your system and restrict access to individuals who have a business need to access the information.