How to Open a Board Meeting

When a board meeting is opened the chair of the meeting notes that the board is gathered to discuss its business. This simple declaration establishes the meeting as official and allows the chair to discuss agenda items in a timely manner.

The chair of the board must confirm that there is a quorum before discussing any agenda item. This includes calling the names http://electronicboardportal.net/ensure-regulatory-compliance-reporting-efficiency-with-top-board-reporting-software of all attendees and ensuring that the board has enough members to conduct its official business.

Distractions caused by discussions topics can consume time and distract you from the most important issues. Having a “parking lot” at the end of your agenda where the group is able to agree to bring up some topics for discussion at a later time can reduce the risk. Make sure you follow through on your promise to go back to the parking lot to determine if the topic should be further studied or added to the next agenda for the board, or delegated as an assignment.

After the board has established the quorum, they can begin discussing any committee reports submitted prior to the meeting. The board will then discuss the reports and decide the best way to proceed. This could include voting on a resolution, or simply asking members to decide on a certain item. Make sure to keep track of all discussions and actions in the board’s minutes. Using a program like Boardable’s Minutes Maker ensures that the minutes of board meetings are thorough, organized and easy to be read by both attendees and non-attendees.